Proposal Coordinator

US-VA-Sterling
Job ID
2017-1247
# of Openings
1

Overview

At REI Systems, our work makes a difference in the lives of millions of people every day. We believe that teams comprised of smart, creative and dedicated individuals can move a customer’s mission forward. We’re looking to hire leaders who can support and focus their team’s talent in the pursuit of impactful solutions based on technology.  If you’re ready to begin your career at REI, we want to hear from you!Do you want the opportunity to grow, learn and contribute every day? Enjoy working with amazing people? If you are solution oriented, thrive in a fast paced, agile environment then come work for a company that was ranked 7th in the 2016 Washington Post Top Workplaces.

 

"REI Systems is an Equal Opportunity Employer (Minority/Female/Disability/Vet)"

 

The Proposal Coordinator coordinates and performs administrative and production tasks that maintain the integrity and security of proposal information, overall quality of the production aspect of proposals. Strong Microsoft Office, Word desktop publishing, and excellent verbal and written communication/English language skills are required.

Responsibilities

  • Read and comprehend solicitation and proposal documents.
  • Provide desktop publishing support.
  • Ensure timely and high-quality production of proposal deliverables by supporting proposal/document reviews and all production activities.
  • Assist with SharePoint/collaborative site administration.

 

  • Coordinate data calls and maintain an up-to-date contact list and status report.
  • Coordinate incoming input from consultants/teammates/anyone on the team who is without SharePoint access.
  • Generate agendas and capture notes from daily standups, and other meetings and reviews and distribute/publish them in a timely manner.
  • Compile the electronic/hardcopy recommendations from proposal reviewers for distribution to authors.
  • Assist with the real-time development status and version control of proposal text and graphics.
  • Maintain an Outlook/SharePoint calendar that is accessible to all proposal team members; update Salesforce (GovBD) records for in-process proposals.

 

  • Write proposal sections and content for other BD/marketing initiatives
  • Provide proposal team, including subs, partners, and consultants with the appropriate training and equipment needed to perform their duties.
  • Assist with the production, reproduction, binding, packaging, and delivery/submission of final proposal submittal.
  • Assist with the production of various proposal deliverables, to include large-format publications and folded materials.
  • Proofread and edit documents and other BD/marketing materials.
  • Schedule and prepare war room/conference rooms for use by proposal team. Provide adequate computing, teleconference, and audio-visual equipment, and maintain set up/take down proposal wall (wall labels, contact lists, proposal pages, and other printouts); coordinate meeting catering with corporate administration team.
  • Ensure corporate customers are fully satisfied with services and products.
  • Assist with ongoing maintenance of the Proposal Archive and Reuse Material Knowledgebase (technical material, graphics, resumes, customer testimonials, etc.)
  • Control access to the proposal area and competition sensitive or proprietary materials.

 

  • Support client service needs and proposal efforts.
  • Secure or dispose of proposal assets and resources, sanitize the proposal facility upon delivery of the proposal.
  • Interact with company personnel at all levels of the organization.
  • Must be able to have flexible work schedule to meet proposal deadlines

 

Other similar professional duties maybe assigned as needed

Qualifications

Education:

 

Bachelor’s degree in English, Public Administration, Communications or related field (Master is a plus)

Employer will accept a suitable combination of education, training or experience

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