• Administrative Assistant

    Job Locations US-VA-Sterling
    Job ID
    2018-1312
    # of Openings
    1
    Category
    People Services/HR/Recruiting
  • Overview

    At REI Systems, our work makes a difference in the lives of millions of people every day. REI Systems is comprised of smart, creative, and dedicated teams who make an impact on their customers' missions by delivering innovative, progressive solutions. We are a 3-time Washington Post Top Workplace winner, placing on the 2018 list for fostering our fun and caring environment. If you want to work in a fast-paced work environment solving real-world challenges alongside reliable teammates, apply to join today! 

     

    "REI Systems is an Equal Opportunity Employer (Minority/Female/Disability/Vet)"

    Responsibilities

    At REI Systems as an Administrative Assistant, you will:

     

    Provide front office coverage, maintain designated office areas, and answer telephone calls
    Route calls to appropriate staff and customer calls for helpdesk support to the designated points of contacts for each contract/program.
    Order, coordinate, and manage office supplies.
    Monitor and coordinate maintenance of general office equipment; maintain common use areas.
    Prepare and circulate general internal correspondence, e-mail messages for general announcements.
    Sign for and distribute all delivered packages.
    Provide administrative support to all personnel, management, and corporate departments.
    Perform and coordinate an office's administrative activities, storing, retrieving, and integrating information for dissemination to staff, management, and clients.
    Develop, maintain and update documents dealing with administrative procedures and contact directories; organize and maintain paper and electronic files.
    Coordinate and schedule annual staff meetings, management meetings, and corporate functions and provide necessary support.
    Research venues and other vendors for the corporate meetings/events; use negotiation techniques for booking them.
    Maintain and update corporate informational charts/general announcements on official bulletin boards
    Perform general duties to include, but not limited to reporting, copying, faxing, mailing and filing.
    Maintain office calendar to coordinate meetings.
    May conduct research, compile data and prepare papers for consideration and presentation to the Executive team and staff

     

    Other similar professional duties maybe assigned as needed

    Qualifications

    Proficiency in MS Office Suite (specifically MS Word, MS Excel and MS PowerPoint) and ability to master similar productivity tools
    Ability to work in a fast paced environment while maintaining attention to detail and quality
    Ability to multi-task and to work under short timelines
    Ability to work well in team environment of varying composition, personalities, roles and responsibilities
    Professional etiquette and ability to interact with professionals and executives
    Punctual, consistent and able to meet deadlines
    Problem solver with strong ability to work alone in areas of core competence with minimal guidance
    Willingness to share information, train and be trained, mentor and be mentored with executives, and peers
    Associate and/or Bachelor's Degree. Certification in Office Management and Administrative Support is a plus.

    Submission Requirements
    Resume highlighting the relevant experience and accomplishments.
    Cover letter describing why the candidate is suitable for this job, including one real-life example from work/school where their administration skills were best exposed/utilized.

     

    Employer will accept a suitable combination of education, training or experience

     

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